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FIVE SENSES TWILIGHT MARKETS


Stall Holder Agreement

Market Information 

Five Senses Twilight Markets are held seasonally in beautiful Lambton Park on the corner of Morehead & Elder Street, Lambton.

A celebration of fine food, beer & wine, talented artists, designers, makers, creators, small businesses, live music & fun; all sourced from Newcastle & it’s surrounds... a treat for all the senses.

Five Senses Markets are used as a platform to raise money & awareness for local charities with 10% of all stall fees being donated to A La Mode Events chosen charity.

The markets for 2018 will commence at 4pm & finish at 8pm, with exception to the Market hosted in December, that will commence at 3pm & finish at 8pm.

 

2018 MARKET DATES

Sunday the 4th of March
Sunday the 9th of September
Sunday the 11th of November
Sunday the 2nd of December

 

Eligibility for a Market Stall 

Five Senses is a celebration of good quality items, local products, emerging talent, tasty street food, craft beer, fine wine, great coffee & fun. To be eligible for a stall you just need to be able to supply something worth celebrating.

Previous market experience is preferred & photos of your products and where possible your stall setup must be submitted with your application. All enquiries will be considered however applications submitted without supporting photos & required certification will not be accepted. Please note previous stall holders are not guaranteed spaces at future events & are still required to follow the application process.

Five Senses is not an artisan market therefore you do not have to make the products you sell to apply however all stall holders must guarantee items for sale are of good quality.

Five Senses is not a flea market however a corner for preloved goods of high end labels in excellent condition may be considered if enough applications are received for this category.

A La Mode Events has a vision for Five Senses Twilight Markets & reserve the right to decline any application they do not believe is suitable for these events based on the application & photos provided. Applications may also be declined in categories where there are multiple stall holders supplying the same product.


Stall Fees & Requirements

Five Senses Market Stall Fee for March, September & November is $80

Five Senses Market Stall Fee for December is $100

Food & Beverage Vendor Fee for March, September & November is $170

Food & Beverage Vendor Fee for December is $200

December increase due to extra hour of trade

Please note 10% of all stall fees for these events will be donated to a charity to be confirmed. Stall Holders are also invited to provide vouchers or products for raffles with all proceeds being donated to A La Mode Events chosen charities.

All Stall Fees are to be paid in full 2 weeks prior to the event. Payment information will be provided with approval. Spaces are not confirmed until fees are paid. Where there are limited spaces for stalls in the same category immediate payment is recommended.

Market Stalls are 3x3m and are unpowered.

Food & Beverage vendors are required to supply their own power.

All Stall Holders and Food & Beverage Vendors are required to provide their own Public & Product Liability Insurance with a minimum amount of $20 million and provide a valid Certificate of Currency with their application. A La Mode Events are not able to provide insurance for any stall holders for these events. Food Safety Certificates and Liquor Licenses are also to be provided with applications where applicable.

It is the responsibility of all Stall Holders and Food & Beverage Vendors to ensure their business practices comply with legislations relevant to their trade and all licenses required are obtained & displayed accordingly.

A La Mode Events will not issue refunds for circumstances out of their control.


In the week leading up to each event Stall Holders will be contacted with location & access details of the stall allocated.

Stall Holders are welcome to setup on the day from 1:30pm ready for the market to commence at 4pm. Bump in for December will be earlier due to 3pm start.

We ask that all stall holders refrain from packing up until the market ceases at 8pm.

All stalls should be packed up no later than 9pm & the occupied area left in the exact state it was on arrival. Please do not use the bins provided for the events to dispose of large items; the bins provided should only be used for general waste. Food Vendors please note all waste is to be taken with you at the end of trade.

With the exception of food & beverage vendors there is no vehicle access to the park permitted. Market Stall holders are welcome to use the drop off zone to unload goods then immediately move their vehicle to nearby parking; vehicles are not to be left in the drop off zone while goods &/or equipment are moved to stall spaces.

Stall Holders are responsible for supplying all structures, equipment and signage required for their stall and ensuring all equipment is safe & secure at all times.

Stalls are to be contained within the space allocated & well presented at all times.

Please note as these are twilight events Stall Holders are responsible for providing their own marquee lighting. Fairy lights & lanterns for mood lighting are encouraged but we also suggest your preferred lighting options ensure items on display are clearly visible.

Stall Setup


Weather

Five Senses Twilight Market is held outside & we recommend all stall holders arrive equipped with materials required for protection against all elements. Marquees & shelters are the responsibility of the stall holder & must not intrude on areas outside of the 3x3m allocated per stall.

If the event has to be cancelled due to weather conditions A La Mode Events will post notification on the Five Senses Twilight Market page on Facebook by 10am on the day of the event & we therefore encourage you to subscribe to this page to stay informed. If you require notification by an alternative method please advise at the time of applying.

Please note if it is unsafe for the event to proceed due to weather conditions where possible A La Mode Events will endeavour to reschedule & stall fees already paid will be transferred. There will be no refunds on stall fees for circumstances out of the control of the event organisers.


Buskers are invited to perform in front of the rotunda & are welcome to accept tips, sell music & advertise. Buskers are required to provide their own equipment. Times will be allocated 2 weeks prior to the event based on the number of entertainers interested in performing. All time preferences will be considered but cannot be guaranteed. An area will be allocated for buskers to gather before & after their set time to network & sell material.

Entertainers


Expression of Interest Application

EXPRESSION OF INTEREST APPLICATION
Date of Event
Please select all dates you are applying for:
Stall/Performance Name
Stall/Performance Name
http://
Postal Address
Postal Address
Please provide as much information as possible about items or menus available on the day, price range & vehicle size where applicable Photos of products & stall presentation are to be submitted with this application
STALL, VENDOR & ARTIST REQUIREMENTS
10% of all stall fees for these events will be donated to A La Mode Events chosen charities
Emailed Documentation
Only applications provided with all relevant supporting documentation will be considered. Applications received without supporting information will not be processed. Please ensure you have emailed the following items to support your application where applicable: Email to: ali@alamodeevents.com.au
Signed
Signed
By signing this document you agree to operate at Five Senses Twilight Markets in accordance with this Stall Holder Agreement should your application be successful. Please print your name and sign & date below. Signed by Stall Holder/Food & Beverage Vendor/Entertainer/ Person Responsible for Trade at Five Senses Twilight Markets
Date
Date